Administrative Manager 1 / Job Code: 9341M1

Working Title: Department Administrator

Position Overview:

The Department Administrator serves as the strategic partner to the Department Chair. Dermatology is a Department within the Medical School and consists of 19 faculty members, 8 staff employees, 23 residents and is growing!

This position is based out of Minneapolis, MN and is eligible for hybrid work-from-home and/or on-campus work dependent upon individual performance and organizational need, though some regular on-site work is expected. Because the University of Minnesota is a land-grant institution that serves the state, residing in Minnesota is typically required.

Strategic Partner & Project Management: 25%

• Serve as the administrative dyad partner to the Department Chair with the charge to organize and implement strategic initiatives for the department, aligned with the tripartite mission of research, education, and clinical service.
• In partnership with the Department Chair and Vice Chairs, lead department collaboration across M Physicians (UMP), Fairview Health Services, M Health Fairview, and community partners.
• Lead initiatives including special projects and process improvement opportunities.

Clinical Oversight & Management: 25%

• Partner with M Health Fairview service line administration, UMP clinical operations team, and Medical Directors to ensure departmental perspective is represented, align priorities across multiple groups, and jointly communicate clinical issues within the academic department.
• Partner with UMP clinical operations, service line administration and faculty clinical providers to implement new clinical programs and/or UMP or M Health Fairview initiatives.
• Align clinical practice with financial expectations in partnership with Medical School finance.
• Serve as point of contact and liaison with UMP centralized resources on behalf of faculty practice.
• Provide input into Clinical Service Unit (CSU) budgeting, monitor CSU budget and forecasts in partnership with Department Head, CSU leadership, and UMP finance.
• Liaison with UMP business development teams to support Department Chair's plan for growth.

Faculty Management: 15%

• In alignment with Department Leadership, monitor and ensure appropriate balance of faculty effort across teaching, research, and clinical responsibilities.
• Partner with HR and the service line on faculty hiring requests, approval process, search, hire, and formal onboarding process.
• Oversee governance structure.
• Monitor and review faculty compensation plan in collaboration with Medical School finance and Department Chair to ensure consistent application of compensation model.
• Lead all aspects of promotion & tenure process for the department and partner with the Medical School Office of Faculty Affairs to ensure process compliance within the department.
• Oversee with assigned staff faculty tracks including tenure/tenure track, academic track, adjunct and master clinician tracks.
• Monitor faculty career development to ensure the departmental pivotal initiatives are realized through the faculty.

Supervision: 15%

• Lead administrative team supporting the department chair and faculty needs within the department.
• Align resources within the department to ensure resources are allocated in support of the department's strategic plan.
• Lead process improvement initiatives to ensure effective, efficient administrative support.

Research: 10%

• Collaborate with research administration to meet the needs of the faculty.
• Coordinate large research initiatives, figuring out resource needs and ensuring infrastructure is adequate to meet needs.
• Align resources within the department to ensure resources are allocated in support of the department's strategic plan.
• Participate in long-range planning of research growth for the department.

Education: 5%

• Partner with education programs to integrate into clinical and research opportunities.
• Ensure infrastructure set up to handle learner rotations through department.
• Monitor departmental education infrastructure to ensure adequate resourcing of graduate medical education programs (residency, fellowships).
• Monitoring performance of education programs and recommend improvements as appropriate.

Communications, Facilities, Other Duties: 5%

• Respond in collaboration with Department leadership to non-routine needs of the Department and Medical School.
• Liaison for communication within the Department including website, internal communication, and electronic communication.
• Manage in collaboration with Department leadership facility needs including remodeling space, allocating space.
• Coordinate departmental technology policy and needs, making decisions about how often to replace computers, ordering technology to support new faculty.

Anticipated annual salary range is $100K - $110K, depending on qualifications and experience.

All required qualifications must be detailed on application materials.

Required Qualifications:

• Minimum of 6 years of related experience in a healthcare or academic setting, including a at least 3 years in a management role with supervision and budgetary responsibility.
• Strong service orientation, oral and written communication skills, judgment and the ability to work collaboratively with faculty, staff and students.
• Proven project management skills.
• Demonstrated ability to develop professionally and assume increasing levels of responsibility.
• Bachelor's degree in Business, Healthcare Administration, Finance or related field.

Preferred Qualifications:

• Master's degree in Business, Healthcare Administration, Finance or related field.
• Management experience in an academic, research, health care or similar setting, ideally with a physician leader.
• Knowledge of Six Sigma and/or Lean principles and systems.
• Knowledge of the administrative requirements associated with sponsored research, physician practice management, and graduate medical education.

The Department of Dermatology is committed to providing excellent patient care, conducting investigational research, and training the next generation of dermatologists. We have world-renowned clinical programs, nationally recognized educational program, and pioneering clinical trials. We are dedicated to improving dermatological care, not only for today, but also for the future.

For more information, please visit our website at .

Working at the University

At the University of Minnesota, you'll find a flexible work environment and supportive colleagues who are interested in lifelong learning. We prioritize work-life balance, allowing you to invest in the future of your career and in your life outside of work.

The University also offers a comprehensive benefits package that includes:

• Competitive wages, paid holidays, and generous time off
• Continuous learning opportunities through professional training and degree-seeking programs supported by the
• Low-cost medical, dental, and pharmacy plans
• Healthcare and dependent care flexible spending accounts
• University HSA contributions
• Disability and employer-paid life insurance
• Employee wellbeing program
• Excellent retirement plans with employer contribution
• Public Service Loan Forgiveness (PSLF)
• Financial counseling services
• Employee Assistance Program with eight sessions of counseling at no cost
• with free or reduced rates in the Twin Cities metro area

Please visit the for more information regarding benefits.

Applications must be submitted online. To be considered for this position, please click the Apply button and follow the instructions. You will be given the opportunity to complete an online application for the position and attach a cover letter and resume.

Additional documents may be attached after application by accessing your "My Job Applications" page and uploading documents in the "My Cover Letters and Attachments" section.

To request an accommodation during the application process, please e-mail employ@umn.edu or call (612) 624-8647.

The University recognizes and values the importance of diversity and inclusion in enriching the employment experience of its employees and in supporting the academic mission. The University is committed to attracting and retaining employees with varying identities and backgrounds.

The University of Minnesota provides equal access to and opportunity in its programs, facilities, and employment without regard to race, color, creed, religion, national origin, gender, age, marital status, disability, public assistance status, veteran status, sexual orientation, gender identity, or gender expression. To learn more about diversity at the U:

Any offer of employment is contingent upon the successful completion of a background check. Our presumption is that prospective employees are eligible to work here. Criminal convictions do not automatically disqualify finalists from employment.

The University of Minnesota, Twin Cities (UMTC)

The University of Minnesota, Twin Cities (UMTC), is among the largest public research universities in the country, offering undergraduate, graduate, and professional students a multitude of opportunities for study and research. Located at the heart of one of the nation's most vibrant, diverse metropolitan communities, students on the campuses in Minneapolis and St. Paul benefit from extensive partnerships with world-renowned health centers, international corporations, government agencies, and arts, nonprofit, and public service organizations.

At the University of Minnesota, we are proud to be recognized by the Star Tribune as a Top Workplace for 2021, as well as by Forbes as Best Employers for Women and one of America's Best Employers (2015, 2018, 2019, 2023), Best Employer for Diversity (2019, 2020), Best Employer for New Grads (2018, 2019), and Best Employer by State (2019, 2022).